The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, September 10, 2018. The following council members answered to roll call Ron Dvorak, Tim Asche, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Victor Settje. Others present were Finance Officer Tanya Bult, City Maintenance Employee Jason Alberts, and Peggy Schelske.
A motion was made by Thum, second by Dvorak to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Barrett, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
AMAZON/SYNCB Library Books $460.77
ARAMARK CareGuard Mats: August $82.50
B-Y WATER DISTRICT 7,642,000 Gallons $23,249.20
BENDERS SEWER & DRAIN Sewer Clean & Video Inspect $6,985.00
CENTRAL FARMERS COOP Diesel, Mower Battery $292.43
CENTRAL STATES LAB Sewer Chemicals $1,488.64
CHASE PEST SERVICE Pest Control: City Hall & Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $2,356.42
CITY EMPLOYEE WAGES Library $1,729.72
CITY EMPLOYEE WAGES Lifeguard $2,074.34
CITY EMPLOYEE WAGES Police $2,392.77
CITY EMPLOYEE WAGES Rubble Site $482.06
CITY EMPLOYEE WAGES Streets $2,643.60
CITY EMPLOYEE WAGES Summer Maintenance $2,180.23
CITY EMPLOYEE WAGES Sewer $1,545.40
CONCRETE MATERIALS 1/2" Hot Mix $5,498.55
DAKOTA PUMP INC Repair Crown Pump $5,591.03
FISCHER ELECTRIC Repair Park Light $46.33
GOGLIN FUNERAL HOME Replace 2 Vase Rings $250.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $516.88
IRS Employee Withholding $4,392.72
JASON ALBERTS Meals, Mileage, Exam Fee, Cell Phone $260.16
KAISER APPLIANCE CENTER Repair Trimmer & Saw $211.95
MAIN STOP Gasoline $702.66
MCLEODS PRINTING & OFFICE Traffic Tickets $159.60
MYERS SANITATION Residential Garbage Service $4,926.00
NORTHWESTERN ENERGY Electricity / Natural Gas $6,111.99
PURCHASE POWER Postage $604.50
RAMKOTA HOTEL - WATERTOWN Sewer School Lodging $305.97
SCOTLAND HARDWARE Repairs/Maint & Supplies $36.89
SCOTLAND JOURNAL Notices, Ads, Receipt Books $386.37
SCOTLAND OIL COMPANY Gasoline, Diesel $221.52
SCOTTIE STOP Gasoline $831.36
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage, Pool, Camping $450.77
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water & Sewer $311.00
SD ONE CALL Line Locates - July $14.56
SD RETIREMENT Employee Retirement $1,683.33
TOPKOTE INC Chip Seal 33,898 sq yd @ $1.18 $39,999.64
TYNDALL NAPA Antifreeze, Mirror, Brake Fluid $154.11
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,836.46
YANKTON JANITORIAL SUPPLY New Bathroom at Ball Field $366.95
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: July (3) $105.00
AMBULANCE WAGES On Call / Trips $849.61
CASH SMART Supplies $79.90
IRS Employee Withholding $140.78
SAA Bills Presented By:
BRITTNEY BAUDER Mileage $52.92
JASON VAITH Umping & Mileage $1,609.90
KELSI NOONEY Mileage $91.56
NORTHWESTERN ENERGY Electricity $785.34
REC BAR Bean Bag Tourney - Beer $550.15
SCOTLAND HARDWARE Supplies $6.49
SCOTLAND JOURNAL Catfish Day Ads & Thank You $172.80
SCOTLAND REDI-MIX Marking Lime $90.00
SUN GOLD SPORTS, LLC Teener Tourney Trophies $89.46
Finance Officer’s Report - In August 29 notices of intent to disconnect service letters were mailed with two being disconnected. All services have been restored. Water Loss Report for August: 6% loss including all accounts minus Poets usage and 2% loss including Poets usage. August Building Permits: Ron Dvorak - Tin Roof; Melissa Gale - Side House; Chad Odens - Tin Shed. Questions were raised if city employees were hired or appointed. Our ordinance reads: 2.0202 Other Appointive Officers - The appointed officers of the City of Scotland shall be appointed by the Mayor, with the approval of the City Council, at the first regular meeting in the month of May of each year. These appointive officers shall be one City Attorney, one City Engineer, one City Finance Officer, one Sewer Superintendent, one Street Superintendent, one Water Superintendent, and one Police Chief. With that ordinance in an Aldermanic form of government, the Mayor has the authority to fire any city employee appointed by the Mayor and to report the reasons at the next council meeting. Residents were inquiring why the flags were not displayed for Labor Day. It was stated that the flags were placed on Main Street on Friday and removed early evening on Monday due to the pending weather. A few concerned citizens stopped by the office asking about the budget. They are wondering what is budgeted for the Scotland Youth Center that keeps young kids off the street until their parents return home from work for 10 months of the year. Bult requested a financial report from the youth center and shared with the council.
Chief of Police Report - August 2018: 49 Calls for Service. Traffic: 41; Medical Assist: 2; City Ordinance: 1; Animal: 1; Motorist Assist: 1; Other: 3. Reports: Animal Bite. Arrests: 0. Code Enforcement: Open: 1. Closed: 1. A resignation letter effective September 7, 2018 from Officer Loneman was read and approved by the council.
City Maintenance Employee Report - Keeping busy mowing. Topkote has completed the chip sealing project. Benders were here doing their annual cleaning and inspection. Jason completed the wastewater class and passed the exam.
Council Concerns/Committee Reports:
Dvorak - None
Asche - None
Bietz - None
Barrett - None
Thum - None
2019 Appropriation Ordinance - The second reading of the 2019 Appropriations Ordinance #2018-02 was completed and approved by a motion made by Bietz, second by Asche. All voted in favor. Motion carried.
Animal Ordinance - It was tabled to next month’s meeting.
Restricted Site Use Update - Schedule a meeting with landowners Craig and Dorene Winckler with Don from DENR to go over the application, regulations, and rules. The proposed agreement if application is approved by state and county is to lease the land for $3,000 per year for three years.
Cemetery Trees and Fence - A discussion was held regarding the removal of approximately 35 more trees from the cemetery. Many of the trees are old cedars that are in bad shape. Some of the trees have roots growing above ground and causing stones to tilt. Due to the many trees that have fallen and damaged the fence over the years a discussion was held about replacing it. An iron one similar to the current one is desired but cost will have to be looked into. It was approved to evaluate and remove any tree in tough shape or causing stone damage. The fence was tabled to next month’s meeting.
Daily Malt Beverage Permit - Rec Bar requested a daily malt beverage license for Sunday, September 16, 2018 for the Youth Center Pentathlon being held at the rodeo grounds. A motion was made by Dvorak, second by Asche to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Resolution 2018-03 Payloader -A motion was made by Bietz, second by Thum to approve the capital accumulations reserve fund resolution 2018-03. All voted in favor. Motion carried.
CAPITAL ACCUMULATIONS RESERVE FUND
Wherein Councilmember Bietz introduced the following Resolution and moved for its adoption pursuant to SDCL 9-21-14.1.
WHEREAS, the City of Scotland desires to make certain expenditures for the purchase of a new Payloader, and
WHEREAS, the City of Scotland needs to accumulate certain funds for a period longer than one (1) year for the Purchase of a new City Payloader, and
WHEREAS, there is a need to purchase a new Payloader the City of Scotland to complete daily work tasks, and
WHEREAS, the City of Scotland does not currently have adequate funding available to complete this purchase; and
WHEREAS, the City of Scotland desires to set funds aside in a Capital Outlay Accumulations Reserve for this purpose;
NOW THEREFORE BE IT RESOLVED, that the City of Scotland establishes a Capital Outlay Accumulations Reserve Fund for the purchase of a new Payloader. This fund shall accumulate $15,000 every year, limited to a maximum accumulation of $75,000 and all accumulated funds shall be expended within 5 years of the date of this resolution.
Councilmember Thum seconded the motion, and after a full and complete discussion, the resolution was adopted on roll call vote as follows:
Councilmembers Dvorak, Asche, Bietz, Barrett, Thum voting aye; no one voting nay. Motion passed.
Adopted this 10 day of September, 2018.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer
SD WARN has acquired some pumping and flood fighting related equipment. In order to make the equipment complete with all the hoses and couplers needed, we have procured a grant from SDDENR to cover $4000 of the total $7,300 total cost. In an attempt to fund the remaining cost of the accessories, the City of Madison is donating $500 as a challenge grant. Interested entities can match the challenge amount or donate anything they are compelled to donate. For lack of a motion the challenge for matching funds or donation died.
Street Crack Seal - A motion was made Thum, second by Barrett to approve crack sealing at $0.47 per linear foot to Topkote spending no more than $6,000. All voted in favor. Motion carried.
Set meeting date for the October Meeting - The meeting will be on Tuesday, October 9, 2018 at 5:00pm.
A motion was made by Bietz, second by Thum to enter into executive session at 5:40pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to come out of executive session at 6:02pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve a $1 bonus per hour worked for the following lifeguards based on evaluations and hours worked: Taylor Bietz, Tara Spencer, and Kensie Sedlacek. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Barrett to adjourn the meeting at 6:05pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer