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The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, September 11, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Victor Settje, Dennis Bietz and Sean Barrett (5:10pm). Others present were Tanya Bult, Tristan Bult, James Hoffard and Peggy Schelske.
A motion was made by Abbink, second by Asche to approve the agenda. All voted in favor. Motion carried.
A motion was made by Settje, second by Runyon to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Settje, second by Abbink to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $371.48
AMAZON CAPITAL SERVICES Supplies: Library, Fire, Water $1,969.00
B-Y WATER DISTRICT 8,623,000 Gallons $26,848.30
BLACKBURN & STEVENS, PROF Code Enforcement Attorney Fees $1,032.50
BRIAN HUMPHREY Code Enforcement - Mowing $210.00
CENTRAL FARMERS COOP Supplies: Diesel, Battery $527.94
CHASE PEST SERVICE Pest Control $180.00
CITY EMPLOYEE WAGES Finance Officer $2,854.39
CITY EMPLOYEE WAGES Library $901.33
CITY EMPLOYEE WAGES Lifeguards $3,267.83
CITY EMPLOYEE WAGES Police/Code Enforcement $3,552.33
CITY EMPLOYEE WAGES Rubble Site $720.33
CITY EMPLOYEE WAGES Streets $2,956.53
CITY EMPLOYEE WAGES Summer Maintenance $2,043.80
CITY EMPLOYEE WAGES Water $2,926.78
CITY OF SCOTLAND Water Deposits to Account $318.83
CITY OF SCOTLAND City Water/ Sewer Bills $972.30
CONNECTING POINTS Support Contract 2023-2024 $1,065.00
CORE & MAIN 12" Hydrant Extension $1,075.62
DAKOTA SUPPLY GROUP Curb Stops, Urinals $307.27
DYLAN CHARETTE Water Deposit Refund $150.00
ENGINEERING & TECHNICAL SERVICE Code Enforcement Inspection $3,500.00
FARMERS & MERCHANTS STATE BANK Auto Pay - August $35.64
GALLS, LLC Police: Spike Strip $364.19
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $602.82
INNOVATIVE OFFICE SOLUTION Laser Checks $177.65
IRS Employee Withholding $5,318.29
MAGGIE FISCEL Water Deposit Refund $31.08
MAIN STOP Gasoline: July, August $1,864.02
MAXWELL SIGNS & GRAPHICS Library Hour Sign $92.50
MYERS SANITATION Residential Garbage Service - August $6,782.87
MYERS SANITATION Dumpsters - July, August, September $252.00
NORTHWESTERN ENERGY Electricity, Natural Gas $5,814.26
RANDY THUM Reimburse: Parade Candy $110.39
RENOSYS CORP Pool Liner: Installation $24,500.00
RENOSYS CORP Pool Liner: Arrival of materials $30,625.00
SCHUURMANS FARM SUPPLY Mower Blades $261.31
SCOTLAND HARDWARE Supplies: Office, Water, Pool $88.31
SCOTLAND JOURNAL Legals, Notices, Ads $418.51
SCOTLAND OIL Diesel $419.55
SD DEPT OF HEALTH LAB Samples: Water $15.00
SD DEPT OF REVENUE Sales Tax - August (Garbage, Pool, Camping) $626.59
SD RETIREMENT Employee Retirement $1,811.16
TRANSOURCE TRUCK & EQUIPMENT Side Broom $806.77
TYNDALL NAPA Supplies: Filters, Streets, Lagoon $315.14
ULINE Barriers $3,584.84
VERIZON Broadband: Police, Water, Meters $124.19
VISION SERVICE PLAN Employee Vision Insurance $27.18
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $873.33
Ambulance Bills Presented:
AMBULANCE WAGES On Call / Trips $1,381.28
IRS Employee Withholding $254.99
JIM MARUSKA Reimburse: Wash $100.00
SCOTLAND JOURNAL EMT AD $58.24
TAMMY RUEB Reimburse: Parade Candy $155.86
Finance Officer’s Report - Request for permission to hang Senior banners on the light poles along the highway during graduation. The topic of refrigerators and freezers was discussed.
Chief of Police Report - 67 total calls for service.
City Maintenance Report - Water meter gateway is installed and running, Water tower overflow is corrected, Fire hydrant at hospital is scheduled to be replaced, Chip sealing this Wednesday.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Runyon - None
Settje - Snow Removal
Barrett - None
Bietz - None
Parking at the Park - A motion was made by Abbink, second by Bietz to approve 32 post from the colony, concrete from Redi-Mix and covers from Uline to complete the parking project at the park. All voted in favor. Motion carried.
2024 Appropriation Ordinance - A motion was made by Settje, second by Asche to give first reading of the budget ordinance #2023-01, an ordinance setting the appropriations for the 2024 budget. All voted in favor. Motion carried.
Daily Liquor Permit - Rec Bar requested a daily liquor license for a wedding dance Saturday, September 23rd held at the rodeo grounds. A motion was made by Bietz, second by Settje to approve the Daily liquor license request. All voted in favor with Barrett abstaining. Motion carried.
Employee Safety Manual - A motion was made by Bietz, second by Runyon to pass and approve the employee safety manual that becomes effective immediately. All voted in favor. Motion carried.
Surplus - A motion was made by Bietz, second by Runyon to surplus the Ford Tractor. All voted in favor. Motion carried.
Crack Seal - A motion was made by Abbink, second by Barrett to approve crack sealing at $0.73 per linear foot to Topkote spending up to $10,000. All voted in favor. Motion carried.
Set meeting date for the October Meeting - The meeting will be on Monday, October 9, 2023 at 5:00pm. A motion was made by Settje, second by Runyon to allow Indigenous People’s Day to be a floater holiday used by the end of the year.
Set meeting date for the Budget Approval - The meeting will be on Monday, September 25, 2023 at 5:00pm.
A motion was made by Asche, second by Bietz to enter into executive session at 5:45pm for Personnel as per SDCL 1-25-2 Sub (1) Interviews. All voted in favor. Motion carried.
A motion was made by Settje, second by Runyon to come out of executive session at 6:35pm with no action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to enter into executive session at 6:35pm for Personnel as per SDCL 1-25-2 Sub (1) Summer Help Evaluations. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to come out of executive session at 6:40pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Runyon to approve lifeguards a $1.00 bonus per hour worked: Taya Bult, Treytan Bult, Nora Robb, Macy Rokusek and Ashton Massey; all based on 50+ hours worked and evaluations. All voted in favor. Motion carried.
A motion was made by Settje, second by Runyon to approve summer maintenance a $1.00 bonus per hour worked: Taya Bult, Bailey Vitek, Treytan Bult and Verlyn Jerke; all based on 50+ hours worked and evaluations. All voted in favor. Motion carried.
A motion was made by Runyon, second by Settje to enter into executive session at 6:41pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Barrett, second by Settje to come out of executive session at 7:25pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Settje, second by Bietz to adjourn the meeting at 7:26pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
______________________________ ______________________________
Tanya Bult, Finance Officer Randy Thum, Mayor