The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, September 13, 2021. The following council members answered to roll call Randy Abbink, Tim Asche, Sean Barrett, and Randy Thum. Those council members absent were Jerry Nelson and Dennis Bietz. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel, Mike Mehrer, Greg Zweifel, Ann Simantel, Shirley Herrbodlt, Kirk Breisch, Kent Lehr, Richard Petzodlt, and Peggy Schelske.
A motion was made by Abbink, second by Thum to approve the agenda. All voted in favor. Motion carried.
A motion was made by Asche, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $222.88
AMAZON Library Supplies $145.26
AMERICAN FENCE Cemetery Poles & Tops $4,362.07
B-Y WATER DISTRICT 8,546,000 Gallons $26,609.60
BRIAN BECK Water Deposit Refund $33.49
CHRIS SIMANTEL Reimburse: Mileage, Cert Exam $226.32
CITY OF SCOTLAND Water Deposit: B. Beck $66.51
CITY EMPLOYEE WAGES Finance Officer $2,644.00
CITY EMPLOYEE WAGES Library $1,611.44
CITY EMPLOYEE WAGES Lifeguards $2,760.69
CITY EMPLOYEE WAGES Rubble Site $434.27
CITY EMPLOYEE WAGES Streets $2,264.40
CITY EMPLOYEE WAGES Sewer $1,772.25
CITY EMPLOYEE WAGES Summer Maint $1,078.61
CONCRETE MATERIALS Cemetery Columns & Caps $7,791.60
FARMERS & MERCHANTS STATE BANK ACH - August $22.77
FERGUSON WATERWORKS Water Meter Project - Pay #2 $53,048.00
FISCHER ELECTRIC Park Lights, City Hall $480.77
FLOWER SHOP Memorial Plant - Z. Johnson $40.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $272.00
IN THE SWIM Pool Supplies $239.57
IRS Employee Withholding $3,053.72
JASON ALBERTS Water Deposit Refund $100.00
JOBS HQ Help Wanted - Police $280.00
KENT LEHR Attorney Fees $297.00
MAIN STOP Gasoline $345.47
MYERS SANITATION 3 City Dumpsters - Bimonthly $157.50
MYERS SANITATION Residential Garbage Service $5,490.85
NORTHWESTERN ENERGY Electricity, Natural Gas $5,786.83
PARADISE TOWING LLC Tow Dodge $252.00
RAMKOTA HOTEL - ABERDEEN Water Class $305.97
SCOTLAND HARDWARE Repairs, Maint, Supplies $105.80
SCOTLAND JOURNAL Notices, Ads $258.83
SCOTLAND OIL Diesel, Gasoline $267.50
SD DEPT OF REVENUE Sales Tax: Camping, Pool, Garbage $548.24
SD DEPT OF REVENUE Samples: Water $496.00
SD ONE CALL Line Locates - July $10.08
SD RETIREMENT Employee Retirement $757.22
TEADORA ATKINSON Reimburse: Swimsuit $86.25
TRUCK-TRAILER SALES Brake Hose $33.25
VERIZON Police & Water Broadband $83.91
VISION SERVICE PLAN Employee Vision Insurance $17.42
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $1,156.78
YANKTON JANITORIAL SUPPLY Bathroom Supplies $325.90
YANKTON PRESS & DAKOTAN Help Wanted Ad - Police, Maint $1,914.52
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims - (4) $140.00
AMBULANCE WAGES On Call / Trips $908.72
IRS Employee Withholding $150.56
RETTEDALS DEPT STORE EMS Polos $120.00
TAMMY RUEB Reimburse: Parade Candy $39.92
Finance Officer’s Report - In August, 15 notices of intent to disconnect service letters were mailed with none being disconnected. A thank you was received for the memorial plant from the family of Zach Johnson. Finance Officer Bult gave a brief summary of the Library Board Minutes for committee reports.
City Maintenance Report - Working on patching the roads when hot mix is available. Del has been busy mowing. Starting to get things ready for winter.
Kirk Breisch - Requested the council not to vacate a portion of Williams Street.
Greg Zweifel - Requested that the council not vacate Williams Street as he occasionally uses that road to get to the back of his rental house.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Barrett - None
Thum - Chief of Police update was reviewed.
Petition for Vacate Hearing - A letter was received from Melanie Hall Edwards at 9:59am on Monday, September 13, 2021 to formally withdraw the motion to vacate a portion of Williams Street. No action was taken.
Appropriation Ordinance - A motion was made by Asche, second by Abbink to approve the second reading of the 2022 Appropriation Ordinance #2021-03. All voted in favor. Motion carried.
Cemetery Update - The columns and tops were delivered. The poles and caps are in and ready for pick-up in Sioux Falls. A brief discussion was held in regards to fertilizing and seeding. It was decided that Simantel would have Coop do a soil sample.
Water Meter Update - Ole started installing meters on Wednesday, September 8th. By the end of Saturday he had install 94 meters. There are currently 199 meters scheduled to be installed. There are still 146 meters that remain unscheduled. The beginning of October notices to turn off water will be posted on all doors that didn’t schedule their new water meter install. They will have 3 days to make an appointment or risk being shut off.
Baseball Field Visitor Bleacher – A quote was received to repair/replace the visitor damaged bleacher. The city staff would be responsible to remove existing piers. Materials would run approximately $1,196.80. Labor and equipment would run approximately $4,400.00. No action was taken.
Railroad Culvert Drainage - Bietz has been working at digging out the sludge from the culvert. Barrett thought he could line up some firemen to help clean out the remaining build up.
Set meeting date for the October Meeting - The meeting will be on Monday, October 11, 2021 at 5:00pm.
A motion was made by Abbink, second by Asche to enter into executive session at 5:29pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to come out of executive session at 5:58pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Asche, second by Thum to approve lifeguards a $3.00 bonus per hour for Taya Bult (344 hours); A $2.00 bonus per hour for Tea Atkinson (187.50 hours), Brooklyn Mettler (182 hours), Ashton Massey (146 hours), Halle VanHove (124 hours); A $1.00 bonus per hour for Jaden Plooster (54.75 hours), Isaac Fergen (41.25 hours), Hunter Masterson (41.25 hours), Kennedy Bietz (25.25 hours) all based on hours worked and evaluations. All voted in favor. Motion carried.
A motion was made by Asche, second by Thum to approve summer maintenance a $1,000.00 bonus for Derek Pravecek (397.50 hours) based on evaluation. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Abbink, second by Barrett to adjourn the meeting at 6:01pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor