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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, September 13, 2021. The following council members answered to roll call Randy Abbink, Tim Asche, Sean Barrett, and Randy Thum. Those council members absent were Jerry Nelson and Dennis Bietz. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel, Mike Mehrer, Greg Zweifel, Ann Simantel, Shirley Herrbodlt, Kirk Breisch, Kent Lehr, Richard Petzodlt, and Peggy Schelske.

A motion was made by Abbink, second by Thum to approve the agenda. All voted in favor. Motion carried.

A motion was made by Asche, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

A motion was made by Thum, second by Barrett to approve the bills. All voted in favor. Motion carried.

City Bills Presented By:
AFLAC     Employee Insurance     $222.88
AMAZON     Library Supplies     $145.26
AMERICAN FENCE     Cemetery Poles & Tops     $4,362.07
B-Y WATER DISTRICT     8,546,000 Gallons     $26,609.60
BRIAN BECK     Water Deposit Refund     $33.49
CHRIS SIMANTEL     Reimburse: Mileage, Cert Exam     $226.32
CITY OF SCOTLAND     Water Deposit: B. Beck     $66.51
CITY EMPLOYEE WAGES     Finance Officer      $2,644.00
CITY EMPLOYEE WAGES     Library      $1,611.44
CITY EMPLOYEE WAGES     Lifeguards     $2,760.69
CITY EMPLOYEE WAGES     Rubble Site     $434.27
CITY EMPLOYEE WAGES     Streets     $2,264.40
CITY EMPLOYEE WAGES     Sewer     $1,772.25
CITY EMPLOYEE WAGES     Summer Maint     $1,078.61
CONCRETE MATERIALS     Cemetery Columns & Caps     $7,791.60
FARMERS & MERCHANTS STATE BANK     ACH - August     $22.77
FERGUSON WATERWORKS     Water Meter Project - Pay #2     $53,048.00
FISCHER ELECTRIC     Park Lights, City Hall     $480.77
FLOWER SHOP     Memorial Plant - Z. Johnson     $40.00
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $272.00
IN THE SWIM     Pool Supplies     $239.57
IRS     Employee Withholding     $3,053.72
JASON ALBERTS     Water Deposit Refund     $100.00
JOBS HQ     Help Wanted - Police     $280.00
KENT LEHR     Attorney Fees     $297.00
MAIN STOP     Gasoline     $345.47
MYERS SANITATION     3 City Dumpsters - Bimonthly     $157.50
MYERS SANITATION     Residential Garbage Service     $5,490.85
NORTHWESTERN ENERGY     Electricity, Natural Gas     $5,786.83
PARADISE TOWING LLC     Tow Dodge     $252.00
RAMKOTA HOTEL - ABERDEEN     Water Class     $305.97
SCOTLAND HARDWARE     Repairs, Maint, Supplies     $105.80
SCOTLAND JOURNAL     Notices, Ads     $258.83
SCOTLAND OIL     Diesel, Gasoline     $267.50
SD DEPT OF REVENUE     Sales Tax: Camping, Pool, Garbage     $548.24
SD DEPT OF REVENUE     Samples: Water     $496.00
SD ONE CALL     Line Locates - July     $10.08
SD RETIREMENT     Employee Retirement     $757.22
TEADORA ATKINSON     Reimburse: Swimsuit     $86.25
TRUCK-TRAILER SALES     Brake Hose     $33.25
VERIZON     Police & Water Broadband     $83.91
VISION SERVICE PLAN     Employee Vision Insurance     $17.42
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $1,156.78
YANKTON JANITORIAL SUPPLY     Bathroom Supplies     $325.90
YANKTON PRESS & DAKOTAN     Help Wanted Ad - Police, Maint     $1,914.52

Ambulance Bills Presented By:
AMBILL ASSOCIATES     Claims - (4)     $140.00
AMBULANCE WAGES     On Call / Trips     $908.72
IRS     Employee Withholding     $150.56
RETTEDALS DEPT  STORE     EMS Polos     $120.00
TAMMY RUEB     Reimburse: Parade Candy     $39.92

Finance Officer’s Report - In August, 15 notices of intent to disconnect service letters were mailed with none being disconnected. A thank you was received for the memorial plant from the family of Zach Johnson. Finance Officer Bult gave a brief summary of the Library Board Minutes for committee reports.

City Maintenance Report - Working on patching the roads when hot mix is available. Del has been busy mowing. Starting to get things ready for winter.

Public Concerns:
Kirk Breisch - Requested the council not to vacate a portion of Williams Street.

Greg Zweifel - Requested that the council not vacate Williams Street as he occasionally uses that road to get to the back of his rental house.

Council Concerns/Committee Reports:
Abbink - None
Asche - None
Barrett - None
Thum - Chief of Police update was reviewed.

Petition for Vacate Hearing - A letter was received from Melanie Hall Edwards at 9:59am on Monday, September 13, 2021 to formally withdraw the motion to vacate a portion of Williams Street. No action was taken.

Appropriation Ordinance - A motion was made by Asche, second by Abbink to approve the second reading of the 2022 Appropriation Ordinance #2021-03. All voted in favor. Motion carried.

Cemetery Update - The columns and tops were delivered. The poles and caps are in and ready for pick-up in Sioux Falls. A brief discussion was held in regards to fertilizing and seeding. It was decided that Simantel would have Coop do a soil sample.

Water Meter Update - Ole started installing meters on Wednesday, September 8th. By the end of Saturday he had install 94 meters. There are currently 199 meters scheduled to be installed. There are still 146 meters that remain unscheduled. The beginning of October notices to turn off water will be posted on all doors that didn’t schedule their new water meter install. They will have 3 days to make an appointment or risk being shut off.

Baseball Field Visitor Bleacher – A quote was received to repair/replace the visitor damaged bleacher. The city staff would be responsible to remove existing piers. Materials would run approximately $1,196.80. Labor and equipment would run approximately $4,400.00. No action was taken.

Railroad Culvert Drainage - Bietz has been working at digging out the sludge from the culvert. Barrett thought he could line up some firemen to help clean out the remaining build up.

Set meeting date for the October Meeting - The meeting will be on Monday, October 11, 2021 at 5:00pm.

A motion was made by Abbink, second by Asche to enter into executive session at 5:29pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor.  Motion carried.

A motion was made by Barrett, second by Asche to come out of executive session at 5:58pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Asche, second by Thum to approve lifeguards a $3.00 bonus per hour for Taya Bult (344 hours); A $2.00 bonus per hour for Tea Atkinson (187.50 hours), Brooklyn Mettler (182 hours), Ashton Massey (146 hours), Halle VanHove (124 hours); A $1.00 bonus per hour for Jaden Plooster (54.75 hours), Isaac Fergen (41.25 hours), Hunter Masterson (41.25 hours), Kennedy Bietz (25.25 hours) all based on hours worked and evaluations.  All voted in favor. Motion carried.

A motion was made by Asche, second by Thum to approve summer maintenance a $1,000.00 bonus for Derek Pravecek (397.50 hours) based on evaluation.  All voted in favor. Motion carried.

With no further business to discuss a motion was made by Abbink, second by Barrett to adjourn the meeting at 6:01pm. All voted in favor. Motion carried.

                                                                               
ATTEST:                                                                                              CITY OF SCOTLAND, SOUTH DAKOTA
                                                                               

______________________________                                                ______________________________
Tanya Bult, Finance Officer                                                                 Curtis Hofer, Mayor