The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, September 9, 2019. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz, Randy Thum, and Sean Barrett (5:04pm). Others present were Finance Officer Tanya Bult, City Maintenance Bob Green, Chief of Police Joel Neuman, Mike Dangel, Julie Dangel, Pam Cokeley, Paul Pedersen, Mary Jo Bauder, and Greg Gemar.
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
2ND AMMENDMENT OUTDOORS Tactical Accessories Package $550.00
AFLAC Employee Insurance $269.77
AMAZON/SYNCB Library Books, Supplies $255.58
B-Y WATER DISTRICT 6,743,000 Gallons $21,020.30
BON HOMME COUNTY Box of Ammo $14.99
CENTRAL FARMERS COOP Diesel, Battery $195.27
CENTRAL STATES LAB Sewer Chemical $7,250.10
CHASE PEST SERVICE Pest Control - City Hall, Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $2,318.47
CITY EMPLOYEE WAGES Library $1,314.85
CITY EMPLOYEE WAGES Lifeguards $2,292.86
CITY EMPLOYEE WAGES Police $2,596.77
CITY EMPLOYEE WAGES Rubble Site $517.32
CITY EMPLOYEE WAGES Streets $2,047.93
CITY EMPLOYEE WAGES Water $1,636.67
CITY EMPLOYEE WAGES Summer Maintenance $543.02
FARMERS & MERCHANTS STATE BANK ACH Fees - August $19.69
FISCHER ELECTRIC North Lift Station $512.95
FISCHER ELECTRIC Hwy 25 Lights $232.23
FLOWERS & MORE Maintenance City Planters $650.00
FLOWERS & MORE Flowers - Bertrand Service $58.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $575.47
GREEN AUTO REPAIR 2012 Dodge - Starter $242.36
IRS Employee Withholding $3,788.39
JASON ALBERTS Reimburse: Cell Phone April - August $250.00
KENT LEHR Attorney Fees $978.25
MAGUIRE IRON, INC Interior and Exterior Inspection $1,450.00
MCLAURY ENGINEERING Engineering Fees - State Street $9,068.75
MAIN STOP Gasoline $516.58
MICHELLE KASS Reimburse: Meals $22.53
MYERS SANITATION Residential Garbage Service $4,882.75
NORTHWESTERN ENERGY Electricity, Natural Gas $6,266.70
PURCHASE POWER Postage $604.50
SCOTLAND HARDWARE Repairs/Maint & Supplies $50.11
SCOTLAND JOURNAL Notices, Ads $442.37
SCOTLAND OIL COMPANY Gasoline, Diesel $413.44
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Pool, Garbage, Camping $517.94
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water $15.00
SD ONE CALL Line Locates: July, August $82.88
SD RETIREMENT Employee Retirement $1,671.34
STREICHER'S Police Supplies $401.92
VAN DIEST SUPPLY West Nile Spray $3,216.20
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
WINCKLER, GRAIG AND DORENE Restricted Site Land Rental $3,000.00
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: July (4) $140.00
AMBULANCE WAGES On Call / Trips $1,164.58
BOBS CANDY Parade Candy $87.55
IRS Employee Withholding $212.28
JACKIE VAITH Standby - Rodeo $50.00
JIM MARUSKA Reimburse - Meal $14.04
LANDMANN JUNGMAN MEM HOSP Trip - Nurse $60.00
POET RESEARCH CENTER Trip - Jim $20.00
SCOTLAND HARDWARE Supplies $32.95
SCOTLAND OIL COMPANY Oil Change $74.34
Finance Officer’s Report - In August, 22 notices of intent to disconnect service letters were mailed with three being disconnected. All services have been restored. Bult is attending weekly FEMA meetings regarding the damaged roads due to the flooding. Concerns regarding the whistle: Is it possible to change the pitch or even lessen the time it sounds? Ken Sedlacek with the storage units across the street would like the drainage looked into. He has previously brought the concern to the council and nothing has been done.
Police Report - High concentration on Hwy 25 in the school zone, 25 speeding infractions with over half just warnings, 5 other speeding citations, 2 welfare checks, 1 domestic call, 1 trespassing complaint, 1 property damage, 3 suspicious activity reports with all cleared, 2 citations for excessive garbage, 6 dogs at large, 1 dog bite, 6 agency assists included fire/ems/sheriff’s office, 1 stolen bike that was recovered, 1 mock disaster drill, 1 suspicious person at large ended in a felony warrant arrest, 1 cat in tree unharmed.
City Maintenance Employee Report - All siding has been removed from the city property on Third Street, Busy mowing and weed eating, Closed the bathrooms at the ball fields, Bathhouse is still open for the campers, Chip sealers are expected any time now.
Council Concerns/Committee Reports:
Abbink - None
Asche - Mosquito Spraying at the golf course
Settje - Repairing haunted house stairs
Bietz - Dogs barking from 4am - 7am, Dogs running at large, Dog owners need to be more responsible
Barrett - Cats running at large
Thum - None
2020 Appropriation Ordinance - The second reading of the 2020 Appropriations Ordinance #2019-02 was completed and approved by a motion made by Bietz, second by Abbink. All voted in favor. Motion carried.
Swimming Pool Hours - A motion was made by Asche, second by Abbink to set next years season pool hours to: Monday - Friday 1pm to 8pm and Saturday - Sunday 1pm - 6pm. All voted in favor. Motion carried.
Restricted Site Use - Lease agreements have been signed and check will be sent out tomorrow. Next step is to measure off the 5 acres and install a barrier fence.
Storm Drainage Update - A street committee meeting was held with McLaury Engineer. It was decided that if bids come in higher than expected we will scale back the project. A brief detailed explanation was given to the residents in attendance.
All School Reunion - Approval was given to allow the all school reunion committee the use of the city generator during the events if needed.
Code Enforcement Officer - The city received a fee breakdown from a code enforcement specialist Mike Olson. The code enforcer would be appointed by the council as an independent contractor. He would identify what ordinances and codes are presently available to the community and offer changes that would enhance enforcement efforts. Cities throughout the state highly recommend hiring a code enforcer for positive results. It was decided to table the topic till we could make contact with another code enforcement specialist in our area for cost comparison.
County Tax Deed Property - Mary Jo Bauder, Bon Homme County Commissioner addressed the council regarding the property located at 240 Fourth Street (Lot 4 of Block 4 of the Original Plat to the City of Scotland in Bon Homme County). The county would like to give the property to the city however it is subject to: $10,000 mortgage, $4,996.80 real estate taxes, $20,798.49 liens and $2,499.63 judgements. At this time the city declined the offer and suggested the county demolition the house and garage. Bult will help the county work on releasing some of this debt from the property.
Fire/EMT Roster - A motion was made by Thum, second by Bietz that the City of Scotland acknowledges and approves to cover the fire and ambulance volunteers per their rosters as follows. Firemen: Dick Behl, Bob Green, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Jared Zweifel, Dillon Fischer, Tanner Suess, Logan Winckler, Fred Settje, Grayden Furney, and Jesse Schlechter. EMT’s: Dick Behl, Michael Behl, Shelly Gibbins, Jim Maruska, Mariah Suess, Tammy Rueb, Sonja Davis, and Shantel Geiman. All voted in favor. Motion carried.
Sidewalk/Alley - A discussion was held on fixing the alley way in the middle of the two sidewalks between Mike’s Auto Body/Cash Smart and Ray’s Lounge/VFW. It was decided to contact a few contractors for ideas on how to solve the concern. South Dakota ADA has also been contacted to evaluate the concerned area.
Swimming Pool Repairs - Rotary has discussed starting a fund drive to assist with the cost of the pool repairs. MC&R suggested a vinyl liner for inside the pool to help with the water loss issue.
Water Tower - The water tower had its scheduled inspection with the exterior and interior in overall good condition. During this time it was noted that the shut off valve will need to be dug and replaced.
Set meeting date for the October Meeting - The meeting will be on Monday, October 7, 2019 at 5:00pm.
A motion was made by Bietz, second by Barrett to enter into executive session at 6:13pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Asche, second by Thum to come out of executive session at 6:44pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Abbink to adjourn the meeting at 6:46pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer